10 Tips for Leveraging Apple Smartphones for Efficiency

Apple has developed an iPhone operating system with multiple layers. While it may initially seem straightforward, exploring further reveals a plethora of valuable features to enhance productivity. Instead of investing hours in exploring every corner of IOS to determine optimal settings, we’ll provide you with all the essential knowledge right here.

Supercharge your productivity with Apple smartphones! Learn easy tips and tricks to harness the full potential of your iPhone and accomplish tasks faster and smarter.

Enhancing Productivity with Apple Smartphones by Following These Tips

Enhancing Productivity with Apple Smartphones by Following These Tips

Maximize your productivity with your Apple smartphone! Discover practical tips and tricks to make the most of your iPhone and get things done more efficiently.

#1 Use Focus Filters

The latest update of IOS 16 introduces a feature called ‘Focus Filters’. It enables you to include or exclude specific types of content in your apps, such as showing only conversations from approved contacts in Messages or displaying emails from specific inboxes in the Mail app. These filters help minimize distractions from irrelevant unread messages while you’re focused on your work.

To activate this setting:

  1. Go to your selected Focus mode setting.
  2. Under Focus Filters, tap Add Filter.
  3. Customize the filters according to your preferences.

#2 Set Time Limits

Many of us undoubtedly spend excessive time indulging in apps and games. While TikTok videos might be entertaining, they can also be consuming. Luckily, your iPhone provides the option to set time limits for the apps you use, ensuring productivity isn’t compromised.

To set time limits for an app, follow these steps:

  1. Open Settings.
  2. Select Screen Time.
  3. Tap App Limits.
  4. Tap Add Limit.
  5. Choose the desired category.
  6. Select the app or game.
  7. You can re-select the category to choose all games or apps.
  8. Tap Next.
  9. Choose the preferred time limit.
  10. You can also type “Customize Days” to set different limits for specific days.
  11. Tap Add when finished.

#3 Clean iPhone

To better prepare your iPhone for work, you should think about speeding it up. You can increase the efficiency of your smartphone if you clean up junk on it and close unnecessary processes. Apple’s idea is to do all this manually, but the phone cleaner automates this procedure. CleanUp app cleaner can find duplicate files, temporary application data, and other junk. To start using the cleaner, click here and install the application on your smartphone. Additional features of the phone app include video and photo compression. Everything is aimed at freeing up memory, but it automatically increases the speed of the device.

#4 Disable notifications

If you need more than a Focus mode, you can disable notifications for individual apps. This ensures that no unnecessary app or game distracts you. Follow these steps to manage app notifications:

  1. Open the Settings app.
  2. Scroll down and choose the desired app.
  3. Tap Notifications.
  4. Turn off Allow Notifications.

If you find this too strict, you can re-enable notifications by following the same steps. You can also consider adding the notifications to a Scheduled Summary.

#5 Share screenshots fast

To easily share a webpage or document section with your colleagues, simply capture a screenshot and tap, hold, and release the preview at the lower left corner of your display. This action will take you directly to the Share menu, eliminating the need to open the full annotation screen and then tap the Share button.

#6 Use universal clipboard

You can effortlessly copy text or photos from your iPhone and directly paste them onto your Mac or iPad using Universal Clipboard (and vice-versa). The shared clipboard remains active for two minutes, ensuring your local clipboard stays undisturbed.

To utilize this convenient feature, start by enabling Wi-Fi and Bluetooth on both your iPhone and other Apple devices. Ensure that you use the same Apple ID on both devices and follow the previous instructions to enable Handoff.

#7 Replicate photo edits

Graphic designers, content creators, and anyone who frequently performs basic editing from their desktops will find this particularly useful. If you’ve ever used photo-editing apps like Adobe Lightroom, you’re probably familiar with the “preset” functions they offer. Presets allow you to save edits made on one image, such as adjustments in saturation, vibrance, and white balance, and apply them to other images. This saves you time when editing multiple pictures that require the same tweaks. But did you know that a similar feature exists in your Mac Photos app? Here’s how you can access it:

  1. Once you’ve finished editing a specific image in Photos, click on the menu bar > Image, and then select Copy Edits.
  2. Next, open the image where you want to apply the same edits.
  3. Again, select Image, and then choose Paste Edits.

#8 Enable one-handed mode

Typing on a small phone screen is not as convenient as using a physical keyboard. This is especially true when you’re walking with your iPhone and typing with both thumbs. But, with IOS 12 and later, there’s a helpful feature that allows for easier typing with just one thumb. To enable this feature, go to Settings, then tap General, followed by Keyboard, and select One Handed Keyboard. On the next screen, choose either Left or Right, based on your dominant hand.

#9 Create text replacements

Text replacements are well-known for iPhones, but did you know that Mac users can also take advantage of this feature? We often find ourselves typing the same things repeatedly, such as our address or a specific paragraph for signing off emails. Here’s a simple way to create shortcuts for frequently used phrases.

For iPhones:

  • Locate and press the Smiley button or the globe icon on your phone’s keyboard.
  • Navigate to Keyboard Settings > Text Replacement > Click the “+” button in the top right corner.
  • Enter the longer phrase in the Phrase Field and assign a shortcut for it in the Shortcut Field.

That’s it! Now you know how to add text replacements for both your iPhone and Mac. The beauty of it is that once you add them to one device, they will automatically sync to the other. This seamless integration is one of the advantages of being part of the Apple ecosystem.

#10 Switch on greyscale

To enhance productivity, experiment with activating grayscale mode on your iPhone. This built-in feature effectively curbs distractions from social media feeds and mobile games.

To enable Grayscale:

  1. Open Settings.
  2. Tap Accessibility.
  3. Tap Display & Text Size.
  4. Tap Colour Filters.
  5. Turn On Colour Filters.
  6. Tap Grayscale.


Your iPhone can do more than you think and the features listed here prove that statement. Another useful feature is to temporarily turn off stimuli and ensure full focus. All this will benefit you, so you shouldn’t limit yourself to just one thing.

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